Online Courses Calendar

  • Blue Gene Education (BSID:884414, issued by Ontario Ministry of Education) is committed to equip all students with the knowledge, skills and attitudes that pave their way for future success in postsecondary destinations of their choice. Blue Gene Education offers a comprehensive program for high school students (Grades 9-12) and a specific program to University preparatory (Grade 12). As an inspected private school, Blue Gene strictly follows the curriculum guidelines and policies of the Ontario Ministry of Education in all its course offerings and teaching practice.

    In the calendar year of 2017-2018 Blue Gene Education offers high school credit courses of high quality online, with the aim to:

    1.provide course content according to Ministry of Education curriculum guidelines;

    2.deliver course content in an engaging and conducive manner for students;

    3.implement standardized  assessments for evaluation in each course; and,

    4.provide professional and experienced online teachers.

  • Recommended Desktop Standards:

    ü  PIII, 256 MB, Macintosh G3, or better (minimum: P II 128MB).

    ü  Windows XP Service Pack 2, OS 10.3, or better (minimum: Windows 98, Mac OS 8.6)

    ü  Internet Explorer 6.0 or better (minimum: Internet Explorer 5.5.)

    ü  Adobe Acrobat Reader 6 or better (minimum: Reader 5)

    ü  Windows Media Player 9

    ü  Macromedia plug-ins (including mandatory: Flash)

    ü  A DSL or better connection to the Internet

    ü  Speakers

    ü  Monitor (screen resolution 800 x 600, 16 bit colour) or better

    ü  A typical Office suite of applications; specifically, a word processor application, spell checker, equation editor, and a spreadsheet application are mandatory.

    Math students are encouraged to use a scanner to submit handwritten assignments rather than typing up their math assignments.

    Students taking English courses will need access to a microphone connected to their computer.

  • · Students receive all their online course content in digital formats on the internet, once they login to course as registered.

    · Students should possess the ability to use the suitable technology tools for a) software applications such as Microsoft Office Suites, b) accessing internet, and, c) communicating or corresponding via internet.

    · Subject teacher should regularly post announcements or instructions in specific Course Home Page on the portal website. These postings include instructions for submission of work, chat cancellation, attendance, etc. It is students’ responsibility to read these messages and follow the instructions.

    · Students submit all assignments on-line, with the exception of a possible proctored final exam, which has to be taken place in classroom. When submitting assignment, students should be able to express ideas and questions clearly in electronic mode as assigned.

    · Students ask questions of the teacher via online chat-room, discussion boards, email, downloaded audio or video files and the like.

    · Subject teachers will normally answer questions via emails within two school days (not including weekends or holidays) and will normally assess or evaluate the work submitted within one week. Occasionally, subject teacher may not be able to return marks or assessments within one week due to unforeseen circumstances. In that case, students may email subject teacher to inquiry regarding the assignment status.

    · Completed course assignments can be submitted to the classroom Drop Box online. Various technologies may support visual modes of contact.

    · Class assignment, assessment and final examination will take electronic format including grade book, report cards, and so on.

    · The parents and/or guardians of students over 18 years old, with the permission of adult students, may have access to the student’s online course information including assessment and evaluation items, thereby promoting more parental involvement with education. Online conferencing and direct phone contact with the Blue Gene Education Principal are also encouraged.

  • Course Registration

    Students enrolled in Blue Gene Education are responsible for the continuing completeness and accuracy of their own registration. It is the student’s responsibility to make sure that he/she meets prerequisite requirements for courses to take.By applying for Blue Gene, students also agree that all documentation submitted along with registration application form become the property of Blue Gene Education.

    Once the student’s registration is processed and approved, he or she will be contacted and provided with: a) welcome package, b) username and password to begin credit course immediately, c) principal greeting and teacher introduction, d) log in and attendance expectations, e) timelines for the completion of activities and assignments where appropriate, and, f) deadline date of five months with options for extension in writing to the Principal.

    Time for credit course completion: five months from start date. Payment covers the online course materials and tuition. It does not cover course text books, whether e-Books or hard copy which may result in additional costs.

    Procedures for Students who Transfer Course

    A student, who registers and is enrolled into a course for less than two weeks and does not complete any form of assessment or evaluation in that course, may request to be transferred to another course. They must have made transfer request to the Principal within five school days of their initial enrolment. Upon approval by the Principal, it can proceed, but there will be $100 administration processing fee. The decision of the Principal will be considered final in all cases.

  • Successful students are responsible for their own organization and time management when taking online courses. Students should:
      1.understand that taking a course on-line can be a challenging process;
      2.learn independently with self-discipline and self-motivation;
      3.keep track of assignments and meet deadlines with very limited accountability to others;
      4.maintain credibility, honesty and accountability for work done in a proper manner; and,
      5.submit their own work and use resources with proper reference as strictly regulated in Blue Gene Education policies and procedures.

    Attendance Requirements
    Regular attendance in any learning environment is of crucial importance to school success. Online learning environment is a flexible way of learning compared to traditional physical classroom settings. Students do not regularly see the teacher “face-to-face”. Blue Gene Education online program offers a form of “distance virtual education” with focus on teaching, rather than self-directed student learning.
    A student must put in 110 hours of work in order to complete one credit course. Due to the continuous entry and exit model of online education, hours rather than dates or periods are recorded as evidence of attendance.
    Attendance is not only taken as the amount of hours students and teachers both login for lecture, but also involved with work done online, such as completion of research and enquiry for assignments; conferencing with the teacher and classmates; culminating project; and final exam. In Blue Gene Education, online courses are defined as fully online 110 hours including all activities, assessment and evaluation, etc.
    Students who do not participate in their online course on regular basis will become impediments to the learning process and lose opportunity to assess. The Principal may intervene promptly in managing attendance, proper conduct, problems within various courses, and other matters so that the technology does not become a deterrent to effective learning.
    The following procedures will be strictly implemented to ensure that every student has strong attendance in each course:
       1.The Principal will maintain attendance records of each online course when students and teachers should login to courses according to prescribed calendar.
       2.Students must login a minimum of once a week. Frequent absence of online login, minimal participation or non-submission of assignments may be brought to the attention of the Principal by the subject teacher. The Principal may intervene in a positive and supportive manner to encourage attendance as well as promote learning experience.
       3.Students and the parent(s)/guardian(s) of students under 18 years of age, who fail to log in due to technical problems should contact timely with Blue Gene Education according to attendance policy. With the support of technical team, the problems should be solved promptly. If not, students will be offered extension for continued studies. 
      4.Students who leave a course before completion must provide valid reasons to request either in writing to the Principal or over the phone.
      5.The Principal will work with subject teachers to set manageable assessment and evaluation assignments early in the course, considering that some students might encounter any technology barriers.
      6.Students who have not completed their course within five months from the day of enrollment in that course, will be considered as not enrolled from the course.

    Procedures for monitoring and following up attendance:
    • The administrator will monitor students' attendance on a weekly basis. In the case that the student does not log in as requested by attendance policy, the administrator will inform the student to attend the online course.
    • If the student fail to log in for more than 3 weeks without any valid reasons, he/she will be sent an email for warning or to his/her guardians or parents if the student is under 18.
    • If the student be absent for 4 consecutive weeks without any valid reasons or any notice, he/she will be withdrawn from the course automatically without tuition refund.
    Code of Students Behaviour
       1.Students will respect one another, their teachers and school staff. There will be no tolerance for inappropriate behaviours based on race, skin pigmentation, creed, age, religion, sex, academic ability, social orientation, physical appearance and/or sexual orientation.
       2.Because Blue Gene Education online course system is Internet based, there is also an expectation of the use of the Internet as it relates to Blue Gene Education. Students should review this course calendar to ensure that students are fully aware of behavior expectations once registered. Plagiarism is included. 
  • The school reserves the right to monitor all course materials and the like in user accounts on the secured file server in order to determine the appropriateness of computer use when a situation has arisen. The following processes have been put into place:
        · Student access into the Blue Gene Education online course system is provided with restricted permission, and students must follow the guidelines set by the Principal and federal laws.
        · If the online course system is used inappropriately or in a prohibited manner, the Principal reserves the right to terminate the registration or suspend the access. There is the possibility of further disciplinary action or even legal prosecution, if the appropriate laws or regulations deem it necessary.
        · It is important to be aware that all activities in an online environment are not regarded as private. The school reserves the right to monitor all course materials placed in a user’s account and to remove it if necessary.
        · The security of the online environment is only effective when its users follow the rules. In Blue Gene Education, it is important for student user:
         o  Never reveal your password to your course to any individual (except your parents or guardian);
         o  Always report to your Principal immediately any email or chat message which either get your attention or requests inappropriate personal        information from you;
         o    Never attempt to access unauthorized material or to impersonate another user. Any attempt to vandalize, harm or destroy data of another user is prohibited. Any attempt to vandalize the data of the course or school is also prohibited.
  • The Credit System

    A credit is granted in recognition of the successful completion of a course that has been scheduled for a minimum of 110 hours, and has been developed from Ministry of Education curriculum guidelines or has been approved by the Ministry. Credits are granted by the Principal on behalf of the Ministry of Education. Ontario Curriculum Policy documents and outlines of courses are available for access and review at the principal’s office upon request.

    A half credit may be granted for each 55-hour part of a 110-hour ministry-developed course. Half-credit courses must comply with Ministry of Education requirements as outlined in the curriculum policy documents.

    For the purpose of granting a credit, “scheduled time” is defined as the time during which students participate in planned learning activities designed to lead to the achievement of the curriculum expectations of a course. Planned learning activities include interaction between the teacher and the student and assigned individual or group work (other than homework) related to the achievement of the learning expectations in the course.

    Ontario Secondary School Diploma (OSSD)

    Ontario Secondary School Diploma is granted, on the recommendation of the Principal of the secondary school, to a student who has accumulated a minimum of 30 credits: 18 compulsory credits and 12 optional credits. A total of 40 hours of community involvement and successful completion of the provincial secondary school literacy requirement must also be achieved.

    18 Compulsory Credits

        4 credits in English (1 credit per grade)

        3 credits in Mathematics (at least 1 credit in Grade 11 or 12)

            2 credits in Science

     1 credit in Canadian history

        1 credit in Canadian geography

        1 credit in the Arts (music, art, drama, or dance)
        1 credit in Health and Physical Education
        1 credit in French as a Second Language

        0.5 credit in Civics and 0.5 credit in Career Studies

    Plus one credit from each of the following three groups:

    ü  Group 1 : English (including the Ontario Secondary School Literacy Course), French as a Second Language, Classical Languages, International Languages, Native Languages, Canadian and World Studies, Native Studies, Social Sciences and Humanities, Guidance and Career Education, Cooperative Education

    ü  Group 2 : French as a Second Language, The Arts, Business Studies, Health and Physical Education, Cooperative Education

    ü  Group 3 : French as a Second Language, Science (Grade 11 Or 12), Computer Studies, Technological Education, Cooperative Education

    Note: The following conditions apply to selections from the above three groups:

    • A maximum of 2 credits in French as a Second Language may count as additional compulsory credits, 1 credit from Group 1, and 1 credit from either Group 2 or Group 3.

    • A maximum of 2 credits in Cooperative Education may count as additional compulsory credits, selected from any of Groups 1, 2, or 3.

    12 Optional Credits

    In addition to the 18 compulsory credits, students have to earn 12 optional credits in courses of their choice, selected from the full list of courses available in the school. Optional credits allow students to select courses that suit their individual interests and meet university, or college requirements.

    Granting of the Ontario Secondary School Diploma

    On the recommendation of the Blue Gene Principal, the Ministry of Education of the Province of Ontario grants the Ontario Secondary School Diploma at any time during the year to students who have successfully completed all the necessary requirements. The Principal will submit the necessary report to the Ontario Ministry of Education once an Ontario Secondary School Diploma is issued to a student who has successfully completed all the OSSD requirements.

    Ontario Secondary School Literacy Test (OSSLT)

    The Ontario Secondary School Literacy Test (OSSLT) is administered by EQAO, is one of the requirements for granting Ontario Secondary School Diploma (OSSD). All students must successfully complete the literacy requirement in order to earn OSSD. For most students this requirement will be met through the administration of the Literacy Test in the spring of Grade 10. The test is based on Ontario curriculum expectations for language and communication, particularly reading and writing, up to and including Grade 9. The test will identify areas for remediation for students who are unsuccessful in completing the test. Students who write the test but do not succeed may retake the test and successfully complete both the reading and writing components in order to pass.

    Students who have been eligible to write the OSSLT but unsuccessful are eligible to take the Ontario Secondary School Literacy Course. This arrangement will be made by the Principal upon the receipt of the OSSLT results. All students at Blue Gene who are not high school graduates are required to complete the test or the course successfully in order to earn their OSSD.

    Ontario Secondary School Literacy Course (OSSLC)

    Students may also meet the literacy requirements for graduation by successfully completing the OSSLC for a minimum of 110 hours. Students who have been eligible to write the OSSLT at least twice but unsuccessful at least once are eligible to take the course. Under special circumstances, students may be eligible to take the course at the discretion of the principal. Mature students may enrol directly in the OSSLC.This course can also count as the Grade 11 or Grade 12 English compulsory course.

    Although this course is offered in Grade 12 and represents a credit awarded in Grade 12, the standard for a pass in the course is comparable to that established by the OSSLT, which represents achievement of Grade 9 literacy expectations. Students who receive 50 per cent or higher in the course receive a credit for the course and also are deemed to have met the secondary school literacy requirement for graduation.

    Blue Gene Education procedure: We do not administer the literacy requirement as we do not have full-time students in the calendar year 2017-18.

    Ontario Secondary School Certificate (OSSC)

    This certificate will be granted, on request, to a student who leaves school before earning the OSSD and who has earned a minimum of 14 credits including 7 compulsory credits and 7 optional credits.

    The compulsory credits include:

    ü  2 credits in English

    ü  1 credit in Mathematics

    ü  1 credit in Science

    ü  1 credit in Canadian Geography or Canadian History

    ü  1 credit in Health and Physical Education

    ü  1 credit in Arts, Computer Studies, or Technological Education

    Certificate of Accomplishment:

    Students who leave school before fulfilling the requirements for the Ontario Secondary School Diploma or the Ontario Secondary School Certificate may be granted a Certificate of Accomplishment. The Certificate of Accomplishment may be a useful means of recognizing achievement for students who plan to take certain vocational programs or other kinds of further training (e.g., apprenticeship), or who plan to find employment after leaving school.

    Policies on Substitutions for the Compulsory Courses

    Up to three substitutions from other subject areas specified in the list of compulsory credit requirements can be made for compulsory courses for a student enrolled in a secondary school. The decision to make a substitution for a compulsory course is made by the principal in consultation with the parents/guardians and subject teacher if the student’s educational interest is best served.

    Blue Gene Education procedure: We do not administer the substitution requirement as we do not have full-time students in the calendar year 2017-18.

    Mandatory Community Involvement Requirements and Procedures

    As part of the diploma requirements, every student who begins secondary school on Ontario is required to complete 40 hours of community involvement in order to receive Ontario Secondary School Diploma. These activities may be completed at any time during their years in Grades 9 to 12. The purpose of this requirement is to encourage students to develop a substantial understanding of the various social roles they can play in their community and to help them develop a strong sense of belonging within the community. The requirement is to be completed outside students’ regular instructional hours, in other words, the activities are to take place in students’ designated lunch hours, after school, on weekends, or during school holidays.

    Blue Gene Education procedure: We do not administer the community involvement requirement as we do not have full-time students in the calendar year 2017-18.

  • Given the nature of the educational goals of its clientele, Blue Gene offers Grade 9 to 12 online courses for the 2017-2018 Academic Year. All of these courses have been developed by the Ministry to provide students with the knowledge and skills they need to satisfy the entrance requirements for university undergraduate degree programs. 

    Courses Offered at Blue Gene with Codes , Prerequisite(s) and Course Description

  • Course Outlines and Curriculum Documents

    In Blue Gene, the courses offered have been developed according to the requirements of the Ontario Ministry of Education. Course outlines are available in the main office for viewing by parents or guardians. Curriculum documents detailing each course are available from the Ministry of Education website Courses are offered pending sufficient student enrolment.

    Course Code Explanation: All courses are identified by a 5-character code common to all secondary schools in Ontario.

    Eg: MCR3U

    The first three characters identify the Department and the Course

    MCR Mathematics

    CHC Canadian History

    ENG English

    PPL Physical Education

    The fourth character identifies the year or grade

    3 Grade 11

    4 Grade 12

    The fifth character identifies the level of instruction for the course

    O Open

    E Workplace Preparation

    L Locally developed

    C College Preparation

    P Applied

    M University/College Preparation

    D Academic

    U University Preparation

    Types of Courses in Grade 9 and 10

    The following three types of courses are offered in Grades 9 and 10:

    Academic courses develop students’ knowledge and skills through the study of theory and abstract problems. These courses focus on the essential concepts of a subject and explore related concepts as well. They incorporate practical applications as appropriate.

    Applied courses focus on the essential concepts of a subject and develop students’ knowledge and skills through practical applications and concrete examples. Familiar situations are used to illustrate ideas, and students are given more opportunities to experience hands-on applications of the concepts and theories they study.

    Open courses, which comprise a set of expectations that are appropriate for all students, are designed to broaden students’ knowledge and skills in subjects that reflect their interests and prepare them for active and rewarding participation in society. They are not designed with the specific requirement of university, college, or the workplace in mind.

    Types of Courses in Grade 11 and 12

    The following five types of courses are offered in Grades 11 and 12:

    College preparation courses are designed to equip students with the knowledge and skills they need to meet the entrance requirements for most college programs or for admission to specific apprenticeship or other training programs.

    University preparation courses are designed to equip students with the knowledge and skills they need to meet the entrance requirements for university programs.

    University/college preparation courses are designed to equip students with the knowledge and skills they need to meet the entrance requirements for specific programs offered at universities and colleges.

    Workplace preparation courses are designed to equip students with the knowledge and skills they need to meet the expectations of employers, if they plan to enter the workforce directly after graduation, or the requirements for admission to certain apprenticeship or other training programs.

    Open courses, which comprise a set of expectations that are appropriate for all students, are designed to broaden students’ knowledge and skills in subjects that reflect their interests and prepare them for active and rewarding participation in society. They are not designed with the specific requirements of university, college, or the workplace in mind.

    Note:It is very important that students choose courses for the appropriate destination in order to ensure their interest and their success. College/University (M) and University (U) courses, for example, have a high level of difficulty and mostly theoretical content. Workplace (E) and College(C) courses will be more reasonably paced and will include practical real-life examples and applications.
  • The Ontario Student Record (OSR) is the official school record for a student enrolled in Blue Gene Education. The Ontario Ministry of Education, under the authority of the Education Act of the province of Ontario, requires that each school should maintain a record of basic information for each student registered in the school. In accordance with the Ministry of Education, Blue Gene keeps an OSR for each student enrolled. The OSR contains individual student’s achievement results, credits earned, diploma requirements completed and other information in relation to the education of the student.

    The information contained in OSR will be used for the purposes of the proper education and well-being of the student and for necessary statistical purposes. Personal information on this form is collected under the authority of the Education Act, R.S.O. 1990 c.E.2, as amended, and will be used for the OSR and for administrative purposes. The Education Act and Freedom of Information Legislation protect these records. Students and their parents may examine the contents of the OSR upon request.

    Establishment of the OSR

    When a student enrolls in Blue Gene Education, an OSR will be established for the student in order to record his/her educational progress. OSR maintains a student’s record of courses successfully completed and credits earned toward the Ontario Diploma with all courses designated using Ministry of Education codes. If a student is under the age of eighteen, the parent/guardian shall be informed of the purpose and content of the OSR at the time of enrollment  As well, the parent/guardian may check the OSR with the Principal by appointment.

    In Blue Gene, OSR is an ongoing record and will be transferred if a student transfers to another school in Ontario. A student’s OSR consists of the following components:

    ü  an OSR folder in Form 1A or Form 1

    ü  Report Cards

    ü  an Ontario Student Transcript, if applicable

    ü  a documentation file, if applicable

    ü  an office index card

    ü  additional information identified as being conducive to the improvement of the instruction of the student

    Original documents must be retained in OSR because it is required by the Ministry’s guidelines to keep an original signature or initial on a document. Any part or parts of OSR may be stored electronically in a manner that permits the printing of a clear and legible reproduction. Any electronic file, reproduction, or facsimile of an OSR is subject to the security and access requirements applicable to the original OSR. Previous information will be obtained from the current office index card and, if applicable, from the card(s) at your previous school(s).

    If OSR folder is lost or inadvertently destroyed, a new OSR folder will be created. A notation will be made in the margin on the front of your new OSR folder that gives the date on which the new folder was created and the reason.

    Responsibility for the OSR

    In Blue Gene, it is the duty of the Principal to:

    ü  establish, maintain, retain, transfer, and dispose of a record for each student enrolled in the school in compliance with the Ministry’s guidelines and policies;

    ü  ensure that the materials in the OSR are collected and stored in accordance with the policies in the Ministry’s guidelines;

    ü  ensure the security of the OSR;

    ü  ensure that all persons specified by the Principal to perform clerical functions with respect to the establishment and maintenance of the OSR are aware of the confidentiality provisions in the Education Act and the relevant freedom of information and protection of privacy legislation.

    The Ontario Student Record Folder

    The Principal will establish an OSR folder, Form 1A for students enrolled in Blue Gene for the first time. The OSR folder contains information regarding a student’s bibliographical data, school(s) previously attended, parents’ information, special health information, photographs, information on school activities, and other information if applicable.

    Report Cards

    A Report Card is completed for each student who has been enrolled in Blue Gene for more than six weeks within the reporting period. A Report Card contains information regarding a student’s academic achievements and suggestions on how to improve his/her performance. If a student has reached the age of eighteen, he/she can receive Report Card in person or by mail. Otherwise, Report Card will be forwarded to parents.

    Blue Gene Education keeps an electronic format of the Provincial Report Card, Grades 10-12, to facilitate completion and use. However, an exact copy of a completed Report Card will be filed in OSR folder as a hard copy.

    Documentation File

    A documentation file will be established and kept in the OSR folder when the following information is required:

    ü  verification of a custody order

    ü  verification of a change of surname

    ü  a written request to be named by repute

    ü  the statement of decision identification and/or placement, where applicable

    ü  an Individual Education Plan (IEP) for a student receiving special education programs and services

    ü  educational, psychological, and health assessments

    ü  letters of request for a correction to, or a deletion from the record where the request has not been granted

    ü  other reports and/or information identified in accordance with the school policies

    When a report is requested from a professional, or other relevant person, that person should be advised that the report will be filed in the OSR and will be subject to the access provisions governing the OSR.

    As with other materials included in OSR, these reports should only be included if, in the Principal’s opinion, they are conducive to the improvement of the instruction of the student.

    The Office Index Card

    The Office Index Card is maintained to provide Blue Gene Education with immediate access to essential student information. The Card remains at the school during the whole enrolment period and is not filed with the student folder, and is not transferred with the OSR when the student transfers from Blue Gene to another Ontario school.

    The office index card will record the following information:

    ü  the full name of the student, as recorded on the OSR folder

    ü  the number assigned to the student by the school, where applicable

    ü  a Ministry Identification Number (MIN) or Ontario Education Number (OEN) assigned by the ministry, where applicable

    ü  the gender of the student

    ü  the student’s date of birth (year, month, day)

    ü  the name(s) of the student’s parent(s)

    ü  if applicable, the name(s) of the individual(s) who has (have) custody of the student

    ü  the student’s current address and home telephone number, as well as an emergency number if one has been provided

    ü  the dates (year, month, day) on which the student enrols in the school, transfers from the school, and/or retires from school

    ü  the name and address of the school to which the student transfers and the date on which the OSR is transferred

    ü  the student’s address on the date of transfer or retirement

    ü  the name and address or some other means of identification of the school from which the student is transferring or retiring

    ü  other information that is identified in accordance with the policies established by the school

    Access to the OSR

    Both the Municipal Freedom of Information and Protection of Privacy Act and the Freedom of Information and Protection of Privacy Act prohibit institutions from releasing personal information in their custody or under their control to anyone other than the person to whom the information relates, except in certain circumstances. These circumstances are defined in the legislation, and it is up to the Principal to decide whether or not to grant access to personal information in such circumstances. Blue Gene’s policies on access to OSRs are developed in accordance with the above-mentioned legislations. Blue Gene requires the consent of the parent(s)/guardian(s) or adult student(s) for the release of information from the OSR.

    Access to Student Information

    Student information refers to information related to a student’s academic record in Blue Gene, as well as to biographical and personal information. By applying for admission to Blue Gene, a student or his/her parent/guardian allows Blue Gene to have the right to collect pertinent personal information. The collected information is used for the purposes of admission, registration and to assist the school in the academic and financial administration of its affairs.

    Blue Gene is committed to taking every reasonable step to protect the confidentiality and privacy of students’ personal information.

    Use and Maintenance of the Ontario Student Record (OSR)

    Blue Gene will open a new Ontario Student Record to any students who are NOT coming from an Ontario Secondary School. The Principal will collect the required information and documents for the OSR at the time of registration of the student. The OSR will be kept in the locked metal cabinets in the Principal’s office. Only the Principal has the keys to the OSR cabinets.

    For students who are coming from an Ontario School, the Principal will request a transfer of the student’s OSR from the school he/she attended previously in registered mail. Acknowledgement will be sent to the previous school upon receipt of the transferred OSR. The Principal is responsible for the open use, update, review, maintenance and disposal of the OSR contents and folders.

    The contents of the OSR are reviewed by the Principal on a regular basis according to the policies established by the Ministry and Blue Gene to ensure that they remain conducive to the improvement of the instruction of the student.

    Information from an OSR may be used to assist in the preparation of a report required under the Education Act or the regulations made under it. Information from an OSR may also be used in the preparation of a report for an application for further education or an application for employment. A written request from the student or parent for such a report is required by the Principal.

    Transfer of the OSR

    The transfer of the OSR means the transfer of all parts of the OSR other than the office index card. Subject to the conditions outlined below, the original OSR is transferable only to schools in Ontario.

    When a student transfers to another school in Ontario, the receiving school must be sent written notification of the student’s transfer indicating that the student’s OSR will be sent upon receipt of an official written request. When a student transfers to another school outside Ontario, only a copy of the student’s OSR may be sent upon receipt of an official written request from the receiving school.

    If the original OSR is being transferred to a public school or to another private school, it must be transferred by Priority Post or an equivalent delivery method that maintains confidentiality and guarantees prompt delivery.

    When Blue Gene is transmitting OSR information electronically or by means of facsimile, the Principal must make arrangements to ensure the secure and confidential transfer of the information.

    Before the Principal transfers an original OSR to another inspected private school, a non-inspected private school in Ontario, the Principal must have received a written request for the information from the receiving school, in which the school agrees to accept responsibility for the OSR and to maintain, retain, transfer, and dispose of the OSR in accordance with the Ministry’s guideline; and a written statement indicating consent to the transfer, which is signed by the parent(s) of the student if he or she is not an adult, or by the student if he or she is an adult.

    Retirement of a Student

    A student retires when he or she ceases to be enrolled. A student is not considered to have retired if he or she (a) withdraws for a temporary period with the written consent of the Principal, or (b) transfers to another school in Ontario. When a student retires from Blue Gene that maintained an OSR for the student, the Principal will give the following to the parent of the student if he or she is not an adult or to the student if he or she is an adult:

    ü  an up-to-date copy of the student’s OST, if applicable

    ü  the information and materials stored in the OSR folder that are not required to be retained under the retention schedule

    Retention, Storage, and Destruction of Information in the OSR

    Regulations under freedom of information legislation require that personal information that has been used by an institution be retained by the institution for at least one year after use, unless the individual to whom the information relates consents in writing to its earlier disposal. Therefore, Blue Gene retains any personal information placed in an OSR for at least one year after use, unless the Principal receives written consent to its earlier disposal. The following components of the OSR will be retained for five years after a student retires from Blue Gene:

    ü  report cards

    ü  the documentation file, where applicable

    ü  additional information that is identified by the Principal as appropriate for retention

    The following components of the OSR will be retained for 55 years after a student retires from Blue Gene:

    ü  the OSR folder

    ü  the OST

    ü  the office index card

    The destruction of all or any part of the OSR when its retention is no longer required under this guideline will be effected under conditions that ensure the complete and confidential disposal of the record.

    Correction or Removal of Information in the OSR

    When certain information or material in an OSR folder is determined to be no longer conducive to the improvement of the instruction of the student, the Principal will have the information or material removed from the OSR folder. Such information will be given to the parent(s) of a student who is not an adult or to the student if the student is an adult, or it will be destroyed.

    If the parent(s) or adult student is (are) of the opinion that the information contained in the student’s OSR is inaccurately recorded or that it is not conducive to the improvement of the instruction of the student, the parent(s) or adult student may request in writing that the Principal correct the alleged inaccuracy or remove the information from the record. If the Principal complies with the request, the material will be corrected or will be removed from the file and destroyed or returned to the parent(s) or the adult student, and no record of the request will be retained in the OSR.

    If the Principal refuses to comply with the request, the parent(s) or the adult student may request in writing that the Principal refer the request to a person designated by the Minister of Education who will either require that the principal comply with the request, or hold a hearing, which the principal and the person(s) who made the request will attend. After the hearing, the person designated by the Minister will make a decision on the matter. This decision will be final and binding. If the person designated by the Minister requires that the Principal comply with the request, no record of the request will be retained in the OSR. If the person designated by the Minister denies the request, the original request, including the date on which it was made, and the statement of this final decision will be retained in the documentation file.

    Blue Gene Education procedure: We do not administer the OSR requirement as we do not have full-time students in the calendar year 2017-18.
  • The Ontario Student Transcript (OST) provides a comprehensive record of a student’s overall achievement. In Blue Gene, the credits that a student has earned towards fulfillment of the requirements for the graduation diploma will be recorded on the OST. At the conclusion of each year a summary of courses attempted and credits gained will be maintained in each student’s Ontario Student Transcript. Courses will be entered under the common course code and the percentage obtained will be reported. This important document will be available for students and their parents/guardians to review upon request. A copy of student’s transcript will be issued upon request, subject to reasonable notice, for instance, when a student receives his/her diploma or decides to terminate his/her formal schooling. The student should submit request in person or by writing to the Principal. The Ontario Student Transcript (OST) is a cumulative and continuous record of a student’s successful and unsuccessful attempts at completing OSSD requirements. OST includes all courses followed at Blue Gene Education and is therefore issued in its entirety. The transcript, which is part of the Ontario Student Record (OSR), will include the following information:

    ü  the student’s achievement in Grades 9 and 10, with percentage grades earned and credits gained for successfully completed credit courses;

    ü  a list of all Grade 11 and 12 courses taken or attempted by the student, with the percentage grades earned and the credits gained (students repeating a course for which they have already earned a credit will earn only one credit for the completion of that course);

    ü  identification of any course that has been substituted for one that is a diploma requirement;

    ü  confirmation that the student has completed the community involvement requirement;

    ü  the student’s final result on the provincial secondary school literacy test;

    ü  an indication of any extraordinary circumstances affecting the student’s achievement in a Grade 11 or 12 course;

    Blue Gene Education Procedure: Blue Gene Education does not maintain OSR in the calendar year 2017-18, and therefore, we do not generate OST.

    Full Disclosure

    Full disclosure applies to all Grade 11 and 12 courses. Full disclosure means that if a student withdraws from, repeats or fails a Grade 11 or 12 course, it must be recorded on the OST. Repeated Grade 11 and 12 courses will both show on the transcript with their recorded mark; however, only one credit will be granted and the lower mark will have an “R” in the credit column. Failed Grade 11 and 12 courses will show on the OST.
  • The Ontario Ministry of Education states that the primary purpose of assessment and evaluation is to improve student learning. In Blue Gene, assessment, evaluation, and reporting system, which is based on the Ontario curriculum policies, aims to set high standards of achievement for all students and promote consistency in teaching and learning. To support this aim, teachers will collect information through assessment to provide descriptive feedback that guides the student’s efforts towards improvement. Teachers will use the Ministry achievement charts to evaluate evidence of the student’s performance demonstrated over time. Student achievement will be communicated formally to students and parents by means of the Provincial Report Card, which also provides a record of the learning skills demonstrated by the student.
    Definitions and Policies of Assessment and Evaluation
    In accordance with the Growing Success document issued by the Ontario Ministry of Education, assessment is the process of gathering information that accurately reflects how well a student is achieving the curriculum expectations in a subject or course. The primary purpose of assessment is to improve student learning. Evaluation is the process of judging the quality of student achievement of overall expectations.
    Assessment is a method and process for teachers to gather information from a variety of sources (including assignments, demonstrations, projects, performances, and tests) to accurately reflect how well a student is achieving the curriculum expectations in a subject or course.
    The Growing Success document distinguishes three types of assessment: assessment for learning, assessment as learning, and assessment of learning.
    Assessment for learning (diagnostic) records student’s prior knowledge, and helps assess future goals for individual improvement with respect to course curriculum expectations. It occurs through observation, before instruction and determines students’ readiness to learn new knowledge and skills; it also obtains information about students’ interests and learning preferences.
    Assessment as learning (formative) illustrates student’s progress through self-monitoring and self-critical assessment of learning. In assessment as learning, teachers help all students to develop their independent learning skills, ability to set individual goals, and measure and reflect on personal progress.
    Assessment of learning (summative) reports on student progress at the end of the task/unit/course in relation to curriculum learning outcomes; student’s application of key concepts, knowledge, skills, and attitudes are measured through culminating activities. This assessment occurs at or near the end of a period of learning, and may be used to inform further instruction.
    While assessment is more of a qualitative approach, evaluation focuses more on formatted testing of students’ academic performance. It is a process of judging the quality of student work on the basis of established criteria, and assigning a value to represent that quality. The value assigned will be in the form of a percentage grade. In Blue Gene, students will be evaluated based on the Achievement Charts in the Provincial Curriculum Policy Documents for the courses in which they are enrolled. Evaluation is based on the level of achievement the student demonstrates in the skills and knowledge covered in a course.
    Seventy percent (70%) of the evaluation is based on classroom work and may be determined through a variety of methods, such as ongoing class demonstrations, presentations, essays, performances and classroom tests and quizzes. Thirty percent (30%) of the evaluation is based on a final summative evaluation that may be determined through one or a variety of methods in the latter portion of the course, such as a portfolio, essay, examination and demonstration. This final evaluation reflects the range and level of student skills and knowledge towards the conclusion of the course and will give students an opportunity to synthesize the different aspects of their learning for each particular course.
    Assessment and evaluation methods at Blue Gene are based on the Ontario Provincial curriculum expectations and the achievement levels outlined in the curriculum policy document for each discipline. Through the well-designed assessment and evaluation, teachers in Blue Gene can be able to gather information to determine students’ strengths and weaknesses in their achievement of the curriculum expectations in each course. They can also adapt their curriculum and instructional approaches to students’ needs and assess the overall effectiveness of programs and classroom practices. In order to ensure that assessment and evaluation are valid and reliable, and that they lead to the improvement of student learning, teachers at Blue Gene are required to use assessment and evaluation strategies that conform to the following criteria based on the seven fundamental principals from the Growing Success document:
    ü  Are fair, transparent, and equitable for all students;
    ü  Support all students, including those with special education needs, those who are learning the language of instruction (English or French);
    ü  Are carefully planned to relate to the curriculum expectations and learning goals and, as much as possible, to the interests, learning styles and preferences, needs, and experiences of all students;
    ü  Are communicated clearly to students and parents at the beginning of the school year or course and at other appropriate points throughout the school year or course;
    ü  Are ongoing, varied in nature, and administered over a period of time to provide multiple opportunities for students to demonstrate the full range of their learning;
    ü  Provide ongoing descriptive feedback that is clear, specific, meaningful, and timely to support improved learning and achievement;
    ü  Develop students’ self-assessment skills to enable them to assess their own learning, set specific goals, and plan next steps for their learning.
    Achievement Levels
    Blue Gene Education sets achievement levels according to the curriculum expectations as described in the achievement charts in the secondary curriculum policy documents. The Levels of Achievement are organized into broad categories of knowledge and skills and teachers provide students with detailed descriptions of each level of achievement. The broad categories of knowledge and skills are: Knowledge/Understanding, Thinking/Inquiry, Communication, and Application/Making Connections. The names of the categories may vary slightly from one discipline to another, reflecting differences in the nature of the disciplines. The achievement levels provide a reference point for all assessment practice, and serve as a guide for gathering assessment information and a framework of assessing and evaluating each student’s achievement. As such, the achievement levels enable teachers to make consistent judgments about the quality of students’ work and to provide clear and specific information about their achievement to students and their parents.
    The levels of achievement are associated with percentage grades and are defined as follows:
    Level 4:


    Identifies achievement that surpasses the provincial standard.
    The student demonstrates the specified knowledge and skills with a high degree of effectiveness. However, achievement at level 4 does not mean that the student has achieved expectations beyond those specified for the grade/course.

    Level 3*:


    Represents achievement at the provincial standard.
    The student demonstrates the specified knowledge and skills with considerable effectiveness. Parents of students achieving at level 3 can be confident that their children will be prepared for work in subsequent grades/courses.

    Level 2:


    Represents achievement that is below, but approaching the provincial standard.
    The student demonstrates the specified knowledge and skills with some effectiveness. Students performing at this level need to work on identified learning gaps to ensure future success.

    Level 1:


    Represents achievement that falls much below the provincial standard.

    The student demonstrates the specified knowledge and skills with limited effectiveness. Students must work at significantly improving learning in specific areas, as necessary, if they are to be successful in the next grade/course.

    Below 50% ** Insufficient achievement of the curriculum expectations. A credit will not be granted for the course.

    *Note: Level 3 is defined as the provincial standard. A student achieving at this level is well prepared for work in the next grade or the next course.

    **Note: A student whose achievement is below 50% at the end of the course will not obtain a credit for the course.
    Evidence of Student Achievement for Evaluation
    Evidence of student achievement is collected over time from three different sources:
    ü  observations
    ü  conversations
    ü  student products
    Using multiple sources of evidence increases the reliability and validity of the evaluation.
    Evaluation includes:
    ü  Reporting on student achievement of overall expectations.
    ü  Clear communication of criteria to students prior to learning activities. Students should be made aware of the evaluation process prior to beginning an assignment.
    ü  “Student products” in the form of tests or exams and/or assignments for evaluation. Such assignments may include rich performance tasks, demonstrations, projects and/or essays.
    ü  Equity for all students. Assignments for evaluation and tests or exams are to be completed, whenever possible, under the supervision of a teacher.
    ü  Sufficient evidence of student achievement within the four categories of the achievement chart is needed to determine grades and to demonstrate to the teacher, parents/guardians and students the level of achievement of the curriculum expectations     at the time of reporting. The amount of evidence varies, depending on the grade and the curriculum.
    The evaluation of student learning is the responsibility of the teacher and must not include the judgement of the student or of the student’s peers.
    • It is the students’ responsibility to ensure that they have completed all of the assigned requirements of the course before writing the final exam or assessment task.
    • Once the final exam is written or the final assessment is submitted, no further assignments may be submitted, unless prior arrangments have been made between the student and the subject teacher. Students will receive zeros for any unsubmitted assignments.
    • There are a variety of assignments such as essays, term papers, experiments, projects, participation in conference discussions, etc.
     Final Examination
    In Blue Gene Education, all courses will have final examinations unless otherwise agreed to by the Principal. The formats for a final exam are subject to the teacher, the Principal and the Ministry of Education Curriculum guidelines and mandates. Blue Gene Education and the student will ensure that exams offered must be taken in a proper supervised location, thus ensuring the security and integrity of the exam is well maintained.
    Proctoring: A proctored exam is one that is monitored or supervised by an impartial individual, usually called a proctor, while a student is taking an exam. The responsibility of the proctor is to ensure the security and integrity of the exam process. When the student is taking an exam online instead of physically in a supervised classroom, the parent/guardian of the student can be the family proctor. The teacher then contacts the proctor to ensure credibility via a checklist and provides instructions for the exam in consultation with both the student and the proctor. The Proctor then provides evidence of supervision via a form that accompanies the exam back to the teacher. Students are personally responsible for any Proctor fee that arises.
    Formal Reporting Periods
    There are two formal reporting periods: Mid-Term and Final. Both will be transferred to the student’s home school where the OSR resides or retained by Blue Gene Education as the home school. The Report Card can also be issued to the Ontario University Application Centre on behalf of the student, when the student provides his/her current Application Reference Number to Blue Gene Education.
    The Provincial Report Card
    In Blue Gene, student achievement is communicated formally to students and their parents/guardians by means of the Provincial Report Card. The report card documents the student’s achievement in every course, at particular points in the school year, in the form of a percentage grade. It also includes teachers’ comments on the student’s strengths and weaknesses, specifying the areas in which improvement is needed and the ways in which it might be achieved. The report card contains separate sections for recording attendance and for evaluating the student’s learning skills in every course.
    At the end of each course, a final grade is recorded, and credit is granted for every course in which the student’s grade is 50 per cent or higher (reflecting achievement at level 1 or above). The final grade for each course will be based on a) assessments and evaluations conducted throughout the course, and b) a final evaluation. The relative weights assigned to these two components are specified in the Ministry’s curriculum policy document: assessments and evaluations conducted throughout the course accounts for 70%; and final evaluation constitutes 30%.
    Policies and Procedures for Reporting and Communicating Student Achievement
    The teacher will maintain regular contact with the parent(s)/guardian(s) regarding the learning progress of students, as deemed appropriate to their age. Students will also receive continuous feedback on the course progress. Attendance will be monitored to ensure that course requirements are met. The parent(s)/guardian(s) will receive a final report card as deemed appropriate.
    The final grade for a course must be submitted by the subject teacher first to the Principal’s Office. The Principal will collect the final grade report(s) of all the courses currently offered in the term that contain students’ grades for every graded component of the course, and the percentage weighting of each component. Then the Principal will keep the hard copies away in the central filing storage and saving the electronic copies in the computer database of student academic records. The final grades of all the courses each student has completed will be recorded in the Provincial Report Card provided to the student at the end of each course.
    Communication is vital for teaching and ensuring success and is a main category that is identified clearly in the Ministry of Education’s document Growing Success, 2010.The teachers and Blue Gene Education will determine the form of communicating with students and parent(s)/guardian(s).Various forms of communication may be employed by Blue Gene Education as acceptable for educational purposes only. The student will have access to the Blue Gene Education online course system, chat rooms and others such as uploaded audio or visual files. The teacher may also employ programs like Skype, MSN, etc.
    Prior Learning Assessment and Recognition (PLAR)
    Prior learning includes the knowledge and skills that students have acquired, in both formal and informal ways, outside Ontario secondary school classrooms. Students may have their skills and knowledge evaluated against the overall expectations outlined in provincial curriculum policy documents in order to earn credits towards the secondary school diploma. The PLAR process involves two components: challenge and equivalency. The challenge process is the process whereby students’ prior learning is assessed for the purpose of granting credit for a course developed from a provincial curriculum policy document. The equivalency process involves the assessment of credentials from other jurisdictions. For students who are transferring from home schooling, a non-inspected private school, or a school outside Ontario, principals will grant equivalency credits for placement purposes based on their evaluation of the student’s previous learning. The Principal will determine the number of credits, including compulsory credits that a student needs in order to meet diploma credit requirements.The total number of equivalent credits and the corresponding number of compulsory credits will be recorded in a student’s OST.
    Blue Gene Education Procedure: Does not offer PLAR challenge. Blue Gene Education is prepared to accept students from out-of-province and grant equivalent credits if/when the student is enrolled as a full-time student where Blue Gene Education establishes and maintains the OSR.
    The Property of Blue Gene Education
    All members of Blue Gene must show proper care and regard for the property of Blue Gene and the property of others. In case any damage to the property is caused either intentionally or unintentionally, Blue Gene reserves the right to demand compensation for the losses which shall be more than the cost of a replacement of the damaged property.
    Reinforcement of the Code of Conduct
    In Blue Gene, any student who is charged with violations of the code of conduct shall be subject to disciplinary action decided by the Principal. The Principal has the authority to issue warnings, impose penalties and recommend dismissal.
    Visitors, Invitees, or Trespassers whose behaviour violates the maintenance of order in Blue Gene will be asked to leave the premises. Failure to leave promptly upon request will result in the Principal using all reasonable means, including but not limited to calling for assistance of the police, to effect removal. The person(s) involved may be held accountable for the acts of misconduct of the guests while on the premises.